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Document numbering

How invoice, quotation, purchase order and voucher numbers are built. Set this before you issue your first document.

The Document numbering screen in MCPOS.
The Document numbering screen in MCPOS.

Steps

  1. Open it

    My Business → Record Config.

  2. Pick a prefix per document type

    Invoices, quotations, sales orders, purchase orders, returns, credit notes and vouchers each get their own. INV, QT, PO and so on.

  3. Understand the shape

    Numbers come out as PREFIX-YEAR-NUMBER, for example INV-2026-000123. The year part rolls over on its own.

  4. Set the starting number

    If you are moving from another system, start where that one stopped so your books stay continuous.

Good to know

  • Deleting a document frees its number, and the next document can reuse it. If you need a permanent gap, void rather than delete.
  • Numbering is per business. Two businesses on MCPOS can both have INV-2026-000001 without clashing.