Buying · 38 / 91

Goods receipts

Booking in what actually arrived. This is the moment stock rises and your payable is created.

Steps

1. Open it

   Purchasing → Goods Receipts → New, and pick the purchase order.

2. Enter what really came

   Short deliveries are normal. Enter the received quantity, not the ordered quantity.

3. Enter batch and expiry

   For batch-tracked products, the batch number, expiry and the cost of this batch go on the line.

4. Confirm the cost

   The cost you enter is the cost your stock is valued at, so check it against the supplier's invoice.

5. Receive it

   Stock goes up in the chosen warehouse, and the amount owed to the vendor goes up with it.

Good to know

• Receive against the purchase order rather than creating a loose receipt, or the order will never show as complete.
• The value of your stock in the accounts follows what you enter here. A wrong cost distorts every margin report afterwards.